Quit letter sample
A quit letter sample is simply a short resignation letter: you state that you are leaving, give a last day, and keep the tone calm. Use the examples below as a starting point, then open the fillable template to personalize and print.
Minimal quit letter sample
Dear [Manager name],
I am writing to resign from my position as [role] at [company]. My last day of employment will be [date].
I will complete priority work and help with a smooth handover during my notice period. Thank you for the opportunity to work with the team.
Sincerely,
[Your name]
What every quit letter should cover
- A clear statement that you are resigning (not “thinking about” leaving)
- Your role title and exact final working day
- Notice period if your contract or local practice expects it
- A brief offer to help with transition
- Optional short appreciation — skip long reasons
Tone tips
Keep the letter factual. Avoid venting, negotiating in the letter itself, or blaming individuals. If you want to give feedback, save it for an exit interview. For US timing, see two weeks’ notice; for send tips, see resignation email.
Related guides
Browse more wording on resignation letter examples and structure tips on professional resignation letter.
Open the free fillable template, load a US or AU sample, copy or download .txt, and save a JSON backup if you need it later.
Open resignation letter templateFAQ
Is a quit letter the same as a resignation letter?
Yes. “Quit letter” is informal; employers still expect a short written resignation that states your last day. Use professional wording even if coworkers say “quit.”
How short can a quit letter sample be?
Three short paragraphs are enough: resignation + last day, handover offer, and thanks. One page is plenty — avoid long complaints.
Can I use a quit letter sample for email?
Yes. Adapt the sample into an email body after you tell your manager, or paste from the fillable template. Keep the subject line clear, such as “Resignation — [Your Name].”