Resignation letter examples

These resignation letter examples show common tones: brief, standard two weeks, and grateful career move. Adapt the wording in the fillable template — do not leave brackets in the version you send.

Example 1 — Short and direct

Dear [Manager],

Please accept this letter as formal notice of my resignation from [role] at [company]. My last day will be [date].

I will assist with an orderly handover of my current projects. Thank you for your support.

Sincerely,
[Name]

Example 2 — Standard two weeks (US)

Dear [Manager],

I am writing to resign from my position as [role] at [company]. My last day of employment will be [date], which provides two weeks’ notice.

During this period I will finish priority work and document handovers. I appreciate the opportunities I have had on this team.

Sincerely,
[Name]

Example 3 — Grateful career move

Dear [Manager],

I am resigning from my role as [role] at [company], with a final working day of [date]. I have accepted another opportunity that aligns with my long-term goals.

I am committed to a smooth transition and am happy to help train a successor where useful. Thank you for the mentorship and trust over the past [years].

Yours sincerely,
[Name]

How to adapt an example

  1. Replace every placeholder with real names and dates.
  2. Match notice length to your contract or local practice (see two weeks’ notice).
  3. Load a US or AU sample on the template, then edit.
  4. Copy, download .txt, or export JSON before you clear browser data.

More help

For informal “quit” wording see quit letter sample. For format and tone see professional resignation letter. For subject lines see resignation email.

Write yours on the letter sheet

Open the free fillable template, load a US or AU sample, copy or download .txt, and save a JSON backup if you need it later.

Open resignation letter template

FAQ

Can I copy a resignation letter example word for word?

Use examples as a structure, then replace role, dates, company, and personal details. Managers notice generic letters that still contain placeholder brackets.

Which resignation letter example should I use?

Choose the shortest example that still states your last day and offers a handover. Add a grateful line if the relationship is positive; skip drama either way.

Are these examples legal documents?

No. They are informal writing samples, not legal advice. Check your contract, handbook, or (in Australia) award for notice rules before you send.